«Alexandria–Peterhof» Hotel «Alexandria–Peterhof» Hotel Hotel «Alexandria–Peterhof» St. Petersburg, Peterhof,
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How to organize a corporate event

This question confronts every Manager or the personnel Manager at least once a year. Large companies can afford to apply to event-Agency and book a holiday "turnkey". But what about firms with less financial resources which are limited? Most often their workers have to take all the hassle for the event itself. Not far off the favorite holiday of the Russians - a New year, and then throughout the country will rattle the party, including corporate. Preparation for this event takes a lot of time, so you should start it in advance, not a week before the day "X". After selection of suitable place, program and menu, music and artists - no easy task! The holiday was such a success, we decided to compile for you a small reminder.

This question confronts every Manager or the personnel Manager at least once a year. Large companies can afford to apply to event-Agency and book a holiday "turnkey". But what about firms with less financial resources which are limited? Most often their workers have to take all the hassle for the event itself.

Not far off the favorite holiday of the Russians - a New year, and then throughout the country will rattle the party, including corporate.

Preparation for this event takes a lot of time, so you should start it in advance, not a week before the day "X". After selection of suitable place, program and menu, music and artists - no easy task! The holiday was such a success, we decided to compile for you a small reminder.

Step one. Decide on the number of participants, date, and budget of the occasion. This will depend on all further training.

Step two. Select a theme party. A lot of options! From world travel to the masquerade ball, from the disco of the 90s up to the Oscar award. When choosing the first is to focus on the age of employees and, of course, to their wishes. It is important to be at the festival all feel comfortable. If time to that day many more, even unobtrusive to conduct a survey among colleagues and to learn their preferences for the theme of the party.

Step three. Find suitable restaurant or Banquet hall. This will help sites services reservations, such as "restaurant rating" or "Restoklab". Main selection criteria: convenience of location, occupancy, cost of the Banquet menu. View pictures, read reviews and (definitely!) go personally in the chosen institution, because even the best quality photos cannot fully convey the atmosphere of the place. In the case of the restaurant - check with the administration how much it will cost to close it, if you stop by the Banquet hall - find out what is the cost of rent. Find out whether you can order alcohol if not - is there a cork fee (and how!). Ask whether the service charge for the service and what percentage it is, that in the future this is not for you was an unpleasant surprise. Many restaurants include a service charge in the total bill for the event. If the choice is made, book a room and pay in advance, sign a contract with the institution.

Step four. Select host, view videos of events, read reviews. The advantage is the presence of festive props. Tell us what theme you like, what ideas I would like to bring to life. After some time the host will offer you a scenario. If you all enjoy it, feel free to sign a contract and pay upfront to book the date.

Step five. Order your artists and show (dancing, fire show and so on), if necessary. Artists you can recommend lead.

Step six. usually about two weeks before the holiday, You will need to meet with the Banquet Manager and to approve the menu. Try to take into account the tastes of all employees, including vegetarians. As for alcohol, it is necessary to buy or order in the institution alcohol of several types, but in moderation. Especially if the next day for corporate work.

Step seven. Solve the issue with the transfer. Will the staff get themselves? If so, find out what is the easiest way to do this and inform the team. If the venue under their own steam is difficult to get, you need to organise transfers to and from the office or the nearest metro station and back. Contact the shipping company, previously after reading reviews about it, and sign a contract.

Step eight. Inform colleagues about the upcoming corporate party at the meeting and duplicate information via e-mail. Write the date, time, venue, how to reach the institution, the theme of the evening, the dress code.

Step nine. Prepare gifts for contests and props needed, if requested by the presenter. Also worth thinking about the gifts and certificates to colleagues.

Step ten. Try to make as many employees come to a company party. For example, tell them that the holiday will be a drawing of valuable prizes. Sometimes leaders even apply penalties in case of absence at the office party, but such "draconian" measures are often unnecessary. People, as a rule, do want to have fun and to celebrate with colleagues the end of the year.

Step eleven. a few days before the event, please call the restaurant Manager or the Banquet hall, leading, artists, representative of the transport company and make sure your agreement is in effect.

Step twelve. on the Eve of the event, make sure that the restaurant brought the alcohol and other drinks, if You have such an agreement with the institution.

so, is everyone ready for the holiday.

we Wish You an excellent evening in the company of happy colleagues!